MVR Release Form: What To Know?

Before you order an MVR report on a candidate or current employee, it’s important to familiarize yourself with the applicable federal regulations. In this blog post, we’ll delve into everything you need to know about MVR release forms, their importance, and how they are used to order driving records.

What is an MVR release form?

An MVR release form, also known as a Motor Vehicle Record Consent Form, is a legal document that authorizes an organization to obtain a driver’s Motor Vehicle Record from the relevant state Department of Motor Vehicles (DMV). This form grants permission for the release of personal driving history information, including violations, accidents, license status, and more.

What’s included in an MVR release form?

While the specific details may vary, typical components of an MVR release form include:

  • Driver’s full name and contact information
  • Driver’s license number
  • Purpose for obtaining the MVR (e.g., employment screening, insurance purposes)
  • A consent statement authorizing the release of the driver’s Motor Vehicle Record
  • Signature of the driver granting consent
  • Date of signature

Are your MVR checks FCRA compliant?

Motor vehicle records (MVRs) are classified as Consumer Reports under the Fair Credit Reporting Act (FCRA). This means that the FCRA regulates the use, access, and dissemination of MVRs.

Under the FCRA, entities seeking to obtain and use MVRs for purposes such as employment screening or insurance underwriting must adhere to certain requirements, including obtaining the individual’s consent, providing disclosures about the intended use of the information, and ensuring the accuracy and fairness of the reported data.

Having a signed MVR release form on file provides a layer of liability protection for employers and organizations. It demonstrates that proper consent is obtained before accessing an individual’s driving history, reducing the risk of legal disputes related to privacy infringement.

5,597 FCRA violation cases were filed, representing a 3.5% increase from 2021 according to a report from WebRecon.

Simplifying MVR retrieval with electronic forms

In today’s fast-paced business environment, efficiency is key, especially when it comes to accessing vital information like Motor Vehicle Records (MVRs). Traditional methods to obtain consent often involve cumbersome paperwork and lengthy processing times.

Electronic MVR forms eliminate the need for manual paperwork, reducing the time spent on data entry and processing. With electronic forms, MVR requests can be submitted and processed swiftly, leading to quicker access to driving records.

Utilizing Embark Safety’s MVR Monitoring platform streamlines the process further. Employees receive an electronic MVR consent form; once signed, they’re seamlessly added to the platform, facilitating effortless retrieval of MVRs. Once enrolled, their driving records are monitored continuously and alerts are sent anytime there’s a negative change reported by the DMV. Watch the video to see how it works.

Moreover, electronic MVR forms assist businesses in upholding compliance with state and federal regulations. Our electronic MVR consent forms can be customized to include required fields, ensuring that all necessary information is provided before the form is submitted. Forms are then stored in the driver file manager facilitating convenient access for internal audits. (Read more: Driver Qualification Files: 5 Reasons To Go Digitally).

MVR release form FAQs

Do all driving employees need to sign an MVR consent form?

Yes, all driving employees need to sign an MVR consent form. This form is required for any individual whom an organization intends to pull driving records from. It ensures that the individual is aware of and agrees to the release of their driving record information.

Can we use our own MVR consent form?

Yes, you can use your own form, as long as it is within FCRA guidelines.

We already have a consent form signed, can I use that or do I have to ask my employee to sign a new one? Yes, as long as the form states it is “good for the term of employment.” We still encourage you to review the existing consent form to ensure that it meets all legal requirements and covers the specific use of the driver’s MVR that you intend

Do we need to save the MVR consent forms?

Yes, it is generally advisable to retain copies of driver consent forms for accessing their Motor Vehicle Records. Keeping records of driver consent forms helps ensure compliance with laws and regulations governing the access and use of MVRs.

Streamline the driver record review

MVR release forms are essential documents that provide authorization to obtain an individual’s Motor Vehicle Record. Whether for employment screening or insurance purposes, these forms play a vital role in promoting safety, compliance, and liability protection. By understanding the importance and proper use of MVR release forms, businesses, and organizations can make informed decisions regarding their drivers and maintain a safe and responsible workforce.

If you’re seeking to streamline the MVR consent process and simplify the retrieval and review of driving records within your organization, we encourage you to explore the various features MVR Monitoring has to offer. To see how it works you can contact us or book a demo below.

*We are not lawyers. Consult with your legal counsel to ensure your processes and procedures meet/ or exceed safety standards and compliance regulations. Please read our legal disclaimer.

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